Edinburgh Underwater Hockey Club Constitution

(as adopted by AGM, October 2000)

 

 

1          Name

The club shall be known as the "Edinburgh Underwater Hockey Club" (hereinafter referred to as the "Club").

 

2          Objects

The objects of the Club shall be to encourage the practise and promotion of the sport of Underwater Hockey (Octopush) in and around Edinburgh and to undertake other activities incidental or conducive to the furtherance of these objectives.

 

3          Membership

3.1       The Membership shall consist of the following categories: -

3.1.1    Junior for persons between the ages of 12 and 18; and

3.1.2    Senior for persons aged 18 and over.

 

3.2       Membership fees shall be as agreed at each Annual General Meeting ("AGM") and shall be payable within one month of each AGM.

 

3.3       All members joining the Club shall be deemed to accept the terms of this Constitution and any bye-laws from time to time adopted by the Club. 

 

3.4       All paid-up members shall be voting members.

 

3.5.1        Any persons desiring to become a member of the Club shall have their membership vetted by the Executive Committee or person or persons appointed to do so by the Executive Committee before being admitted to the Club.  Details of those admitted to the club may be held on computer(s) unless the member requests otherwise.  Such personal data shall be disclosed only within the club or to the British Octopush Association and/or the Scottish Underwater Hockey Association.

 

4          Management

4.1              The affairs of the Club shall be conducted by an Executive Committee which shall consist of the Officers of the Club plus two other ordinary members.

 

4.2              The Officers of the Club shall consist of a Chairman, Vice-Chairman, Treasurer and Secretary who shall be elected annually at the AGM as shall be the said two ordinary members.  If the post of any Officer or ordinary committee member should fall vacant after such an election, the Executive Committee shall have the power to fill the vacancy.

 

4.3              All Executive Committee members shall be members of the Club.

 

4.4              The duties of the Executive Committee shall be to ensure that the policies, management and activities of the Club shall be in accordance with the aims, Constitution and resources of the Club and the wishes of the membership.

 

5          Discipline

Any member who disregards the bye-laws or Constitution of the Club or behaves in a manner contrary to the interests of the Club or any other adequate reason may be called to appear before the Executive Committee who shall have the powers to warn, reprimand, suspend or expel any member.

 

6          General Meetings

 

6.1       Annual General Meeting

            The Club shall hold an AGM in the month of October to:-

·        Approve the minutes of the previous year's AGM

·        Receive reports from the Chairman and Secretary

·        Receive a report from the Treasurer and approve the annual accounts

·        Receive a report from the Auditor

·        Elect the Executive Committee

·        Consider changes to the Constitution

·        Renew and consider any bye-laws and

·        Deal with any other relevant business.

 

6.2       Extraordinary General Meeting

An Extraordinary General Meeting ("EGM") shall be called by an application in writing to the Secretary supported by at least three members of the Club.  The Executive Committee shall also have the power to call an EGM by decision of a simple majority of its members.

 

6.3       Notice

At least fourteen days' notice shall be given to all voting members of any General Meeting.   Meetings of the Executive Committee shall be held as called by the Chairman who shall give seven days' notice to the Executive Committee.

 

6.4       Voting

6.4.1    With the exception of changes to the Constitution, decisions put to a vote shall be resolved by simple majority at General Meetings.

6.4.2    The Chairman of the Club shall hold a deliberative as well as casting vote.

 

6.5       Quora

            The quorum for General Meetings shall be seven members, and the quorum for Executive Committee meetings shall be three members.

 

6.6       Changes to the Constitution

6.6.1    Any change to the Constitution shall require a two thirds' majority of those present and eligible to vote and voting at a General Meeting.

6.6.2    A proposal to change the Constitution must be submitted in writing to the Secretary who shall circulate the proposal to all members and allow submission of any amendments before calling a meeting in accordance with Rule 6.3 above.

6.6.3    All proposals for changes to the Constitution shall be signed by two members eligible to vote at a General Meeting.

 

7          Finance and Accounts

7.1       The financial year shall run from 1 October to 30 September in each year.

7.2       The Treasurer shall be responsible for the preparation of the Annual Accounts of the Club.

7.3       The Accounts shall be audited by an independent person appointed annually by the Executive Committee.

7.4       All cheques drawn against the Club's funds shall be signed by two Officers of the Club.

7.5       All members of the Club shall be jointly responsible for the financial liabilities of the Club.

 

8          Bye-laws

            The Executive Committee shall have the power to publish and enforce such bye-laws as the Executive Committee feels necessary to govern the activities of the Club.

 

9          Dissolution

            In the event of the dissolution of the Club, any assets thereof shall not be distributed among the members of the Club in any way whatsoever, but: -

·        Any kit belonging to the Club shall be donated to any other underwater hockey club(s) which the members of the Club deem fit; and

·        Any funds belonging to the Club shall be donated to such charity as the members of the Club deem fit.

In the event that no agreement can be reached among the members of the Club, the Chairman shall designate such club(s) and/or charity as the Chairman se